Asset Groups
  • 13 Nov 2023
  • 2 Minutes to read
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Asset Groups

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  • PDF

Article Summary

Assets > Asset Groups

 Asset Groups allow you to better organize your assets for tracking and reporting purposes. 

The Asset Groups page allows you to: 

  • View your Assets by Group
  • Create new Groups
  • Move Assets between Groups
If you have a lot of assets, this page can take a long time to load.
You can control the maximum number of assets that will display on this page under Settings > Customize > Appearance

The first column indicates if there are any Monitoring Alerts on the computer/within the Group.

  • Click on a Group to drill down into it
  • Click Up to return to a Group's Parent Group (only appears if you are in a group)
  • Click on an asset to open its Asset Form

Create a new Asset Group

To create a new asset group:

  1. Click the new icon New icon. This opens a window where you can enter a name for your new asset group.
  2. Enter the desired name for your asset group.
  3. Click create. Your new group is created.

The new group is created within the current group. You can view the current group immediately above the table: SystemfilesCurrentgroupCurrentgroup.jpg.

Move Assets to a different Group

To move assets into a group:

  1. Select the desired Assets using the checkboxes
  2. Click the Move to group... icon SharedimagesChangeGroupiconChangeGroupicon.jpg. This opens a list of your existing groups
  3. Select the destination group for the assets. You may also choose [New Group], which will prompt you for the name of the new group
  4. Click Save

Deleting Assets or groups

To delete Assets:

  1.  Select the desired Asset/s checkboxes
  2. Click the Delete icon SharedimagesDeleteiconDeleteicon.jpg
  3. Click Delete in the confirmation popup to delete the Assets

To delete an Asset Group

  1. Select the desired Group using the appropriate checkbox. (If you're viewing the desired Group, you must move up a level in order to select the group
  2. Click the delete icon SharedimagesDeleteiconDeleteicon1.jpg.
  3. Click Delete in the confirmation popup to delete the Assets Group.

All assets within a group are deleted when you delete a group, so use extreme caution before deleting groups.

Advanced tips for assigning Assets to Asset Groups: 2 Options

Option 1:

  1. Create new groups under Assets > Asset Management > Asset Groups using the NewGroup icon New icon.
  2. Go to Assets > Asset Management > Asset List.
  3. Create a Filter using the Advanced Filter icon that will only show the Assets intended for one particular Asset Group.
  4. Click Shared images 'Show all': You now see all assets that match your filter in one page.
  5. Select all assets using the upper most checkbox on the left side of the list. This displays the Asset Actions list.
  6. From the Group drop-down filter in the Asset Actions list, select the desired group.
  7. Click Set. This assigns all selected assets to the new group.
  8. Repeat steps 3 - 7 as many times as necessary until all assets are assigned to groups.

Option 2:

  1. Go to Assets > Asset Management > Asset List .
  2. Export a list of all assets in the system to .csv using the Export to CSV (excel) icon 
  3. Open the exported file.
  4. Delete all columns except for the Asset ID column. (If this field is not enough for you to identify the Asset, leave another field that will allow you to identify the Asset.)
  5. Add a new column called Group.
  6. Enter in the group of each Asset. The format is as follows: Group\Sub group\Third level group...
  7. Save the .csv file.
  8. Go to Settings > Asset Management > Import Assets.
  9. Import the Asset ID field and the Group field from the .csv you've created.
  10. By importing the Asset ID field, you ensure that the data is added to the existing assets, and that no new assets are created.

SysAid will add all of your Assets to the appropriate Groups. If you assign an Asset to a Group that does not yet exist, SysAid will create that Group for you.

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