Perform Bulk Actions

Save time and effort by performing Bulk Actions: update the displayed Service Records in your Queue at once, such as assigning the SR to an Admin or Group.

Requirements

• Spaces Service Desk

• Admins with Bulk Actions permissions

This document provides the steps required to perform Bulk Actions on Service Records, directly from the Queue, using either:

• Bulk Actions Bar for:
  

  • Bulk deletion

  • Bulk assignment
    

• Hybrid Queue for:

  • Bulk Status updates

  • Bulk Priority updates

Bulk Actions Bar

The Bulk Actions Bar appears at the bottom of the Queue. (for permitted Admins) – when selecting a Service Record. Selecting a Service Record triggers the Bulk Actions Actions Bar .

You can use the Bulk Actions Bar to:

• Assign multiple Service Records simultaneously

• Delete multiple Service Records simultaneously

Single Select

Select one or more Service Record checkboxes in the Queue Grid, and opt to update their Assignee(s) or to delete the Service Record.

All Service Records at once

To select all Service Records in the Queue for Bulk Action, select the checkbox in the Queue Header.

Remove Service Records from Multi Selection

Service Records can be removed from a ‘Bulk Action selection’ either by

• Deselecting them individually by clicking their checkbox

• Deselecting all ‘checked’ Service Records from the master checkbox

• Clicking the X icon on the Action Bar terminates the Bulk Action process that was started

Keep in mind

Bulk Deletions are recorded in the System Log, including multiple Service Records that were deleted through a Bulk Action

Hybrid Queue

You can use the Hybrid Queue’s Action Bar to perform the Bulk Actions that aren’t yet supported in Spaces (Status, Assignee, and Priority updates)

To perform these Bulk Actions in the Hybrid Queue, launch the Classic (Hybrid) Queue, and return to the Spaces Queue once the Bulk Actions are complete;

Step 1

Click the ‘three dots’ in the Service Record Header > Select Launch Classic Queue.

This will open your Queue in Classic (Hybrid Queue).

Step 2

Select one or more Service Records, and the Service Record Actions List will appear.

You can then proceed to performing the Bulk Actions as highlighted in the image.

Step 3

Once your Bulk Actions are complete, click “Close” to resume to the Spaces UI.