---
title: "All"
slug: "all"
description: "This is the Help Desk list.This list allows you to filter and view the different service records that are registered in your helpdesk.You can also create new service records here."
updated: 2025-02-19T08:29:33Z
published: 2025-02-19T08:29:33Z
canonical: "documentation.sysaid.com/all"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://documentation.sysaid.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Help Desk List

> [!NOTE]
> Help Desk List has been revamped for Spaces…as the Queue
> 
> [Learn about the Queue](https://documentation.sysaid.com/classic/docs/meet-the-spaces-queue)

Admins use the Help Desk List to filter and view the different service records registered in their helpdesk.

The Help Desk List page also provides the option to:

- Create new Service Records
- Open existing Service Records
- Change Column width (by dragging the Column Header's right edge)

![SRList_NEW](https://cdn.document360.io/52d3cb6c-cc81-43c2-b6f7-cbabcb449271/Images/Documentation/SRList_NEW.png)

Please note:

- Read [Using SysAid Lists](/v1/docs/using-sysaid-lists) for instructions on using list pages in SysAid
- In SysAid Full Edition, this list shows Incidents, Changes, Problems, and Requests.

## **Service Desk List options**

The following list options are specific to the Service Desk lists:

### **Date Search**

Click ![image.png](https://cdn.document360.io/52d3cb6c-cc81-43c2-b6f7-cbabcb449271/Images/Documentation/image%2816%29.png) to further filter by date range, either for the **Request time** or for the **Modify time**.

After you select the time type and date range, click **Done** in the search box.

![DatePickerNEW](https://cdn.document360.io/52d3cb6c-cc81-43c2-b6f7-cbabcb449271/Images/Documentation/DatePickerNEW.png)

### **Export to Excel**

Click ![image.png](https://cdn.document360.io/52d3cb6c-cc81-43c2-b6f7-cbabcb449271/Images/Documentation/image%2818%29.png) and click **Export to Excel** to export the list to a .csv file in Excel.

### **Export to PDF**

Click ![image.png](https://cdn.document360.io/52d3cb6c-cc81-43c2-b6f7-cbabcb449271/Images/Documentation/image%2819%29.png) and click **Export to PDF** to export the list to a .pdf file.

### **SR Weight**

When this functionality [is enabled](https://documentation.sysaid.com/docs/sr-weight#enable-the-weighted-srs-feature), a button appears on the top of the SR list that allows you to push all of your weighted SRs to the top of the list, sorted in descending order.

The button toggles between the Active and Inactive positions, indicating whether the weighted Service Records are sorted separately or not.

| Active | Inactive |
| --- | --- |
| ![image.png](https://cdn.document360.io/52d3cb6c-cc81-43c2-b6f7-cbabcb449271/Images/Documentation/image%2820%29.png) | ![image.png](https://cdn.document360.io/52d3cb6c-cc81-43c2-b6f7-cbabcb449271/Images/Documentation/image%2821%29.png) |

> [!NOTE]
> Please note:
> 
> If you do not have any weighted service records, this button does not appear, even if it's been enabled in Service Desk settings.

Click![image.png](https://cdn.document360.io/52d3cb6c-cc81-43c2-b6f7-cbabcb449271/Images/Documentation/image%2822%29.png)to push all weighted SRs to the top of your list; this changes the button to the "Active" position.

![image.png](https://cdn.document360.io/52d3cb6c-cc81-43c2-b6f7-cbabcb449271/Images/Documentation/image%2823%29.png)

Click ![image.png](https://cdn.document360.io/52d3cb6c-cc81-43c2-b6f7-cbabcb449271/Images/Documentation/image%2824%29.png) to sort the weighted SRs according to the same sorting criteria as the other service records in your list, the button changes to the "Inactive" position.

![image.png](https://cdn.document360.io/52d3cb6c-cc81-43c2-b6f7-cbabcb449271/Images/Documentation/image%2825%29.png)

> [!NOTE]
> Please note:
> 
> If you activate the float weighted SR function, all weightedservice records are displayed, irrespective of any filters you may have applied

For more information on weighted service records, see [SR Weight](/classic/docs/sr-weight).

## **Create a new Service Record**

To create a new Service Record, click **+New**. This opens a new incident in the service record form. For further instructions, see [SR Form](/v1/docs/sr-form-introduction). If you would like to create a new change, problem, or request, go to **Service Desk > Help Desk > Changes**, or **Service Desk > Help Desk > Problems**, or **Service Desk > Help Desk > Requests**.

### **Unique Reference Number**

Each SR (Incident, Change, Problem, or Request) includes a unique reference number. This number is never reused, even by a different SR type.

For example, if you create new Incident #15 and immediately afterward create a new Problem, the Problem receives #16.

> [!NOTE]
> Please note:
> 
> In Cloud accounts, the reference numbers skip from one SR to the next. For example, if you submit a service record and SysAid assigns it ID #6, the next one opened in the account may be #9 instead of #7. This is due to the configuration of SysAid's cloud databases.e

### **List Actions**

There are a number of actions you can perform on your service records right from the list. To open the SR Actions list, select one or more service records using their corresponding check boxes at the left end of each row.

> [!NOTE]
> Please note:
> 
> You can select **up to 50 service records** per bulk update.

![image.png](https://cdn.document360.io/52d3cb6c-cc81-43c2-b6f7-cbabcb449271/Images/Documentation/image%2827%29.png)

### **View**

Click here to view the service records you've selected. The SR form will open to the first SR you've highlighted, and the **Previous/Next SR** arrow buttons at the top of the form will allow you to cycle through the rest of the SRs you've selected. (By contrast, if you click on a single service record from the list, the previous/next arrow buttons will move through all SRs in the list.)

### **Delete**

Delete the selected service records. You must have the correct permissions to delete service records.

### **Merge**

Merge the selected service records. You must have Merge [permission](https://documentation.sysaid.com/docs/edit-administrator#permissions) to access this option.

**Merging tickets**

[Embedded content](https://player.vimeo.com/video/802601738)

When you select this option, the Merge Service Records dialog appears.

1. Depending on your [permissions](https://documentation.sysaid.com/docs/edit-administrator#permissions), you can change the default merge settings, or you may be limited to the defaults displayed in the [Merge Service Records](/v1/docs/merge-service-records) Default Settings
2. Enter a reason for the merge.
3. Select a primary service record for the other service records to be merged into.
4. Click **Merge**.

![image.png](https://cdn.document360.io/52d3cb6c-cc81-43c2-b6f7-cbabcb449271/Images/Documentation/image%2829%29.png)

### **Status, Assigned Group, Assigned to, Priority**

Select a Status, Assigned group, Assigned to administrator, or Priority from one or more of these drop-down lists, and then click **Set**. The appropriate field(s) will then be updated for all of the service records you've selected. For example, select three SRs, choose David from the Assigned to list, and then click **Set**. These three SRs are now assigned to David.

### **More Actions**

Click ![image(19)](https://cdn.document360.io/52d3cb6c-cc81-43c2-b6f7-cbabcb449271/Images/Documentation/image%2819%29.png) and select **More Actions** to open a window with the following SR options: **Urgency**, [**Archive**](https://documentation.sysaid.com/docs/sr-form-actions#archive-a-ticket), [**Convert**](https://documentation.sysaid.com/docs/sr-form-actions?highlight=convert#convert-an-incident-to-a-request) *, **SR Custom List 1**, **SR Custom List 2** ,[**Weight**](https://documentation.sysaid.com/docs/sr-weight), and **Admin Group, Set Parent SR** . Select one of these options, and then choose or enter the desired value from the adjoining drop-down list or text box. Click **Save** to update each of the selected SRs with the new value.

- The option to convert service records from incidents to requests and from requests to incidents is only visible if it is enabled in the [Service Desk settings](/v1/docs/general).

### **Adding hidden Columns to the list**

SysAid allows you to add hidden columns to the Help Desk list that you can easily view with the click of a button. This is useful if you have certain fields that you might need to see only occasionally, such as Source or Reopen counter.

To add hidden columns to the list:

1. Open the **View** drop-down.
2. On the top of the drop-down, click **Customize View**. ![image.png](https://cdn.document360.io/52d3cb6c-cc81-43c2-b6f7-cbabcb449271/Images/Documentation/image%2831%29.png)
3. Move the field **=== Hide/Show Divider ====** from Available Columns to Visible Columns.
4. Position the divider in your desired location. All fields above the divider are hidden. All fields below are visible. For more information about customizing lists, go [here](https://portal.document360.io/v1/docs/customize-lists#resctrict).

![](https://cdn.document360.io/52d3cb6c-cc81-43c2-b6f7-cbabcb449271/Images/Documentation/image-1653559325021.png)
5. Click **Save**. This closes the Customize list screen and updates your view.

After adding the divider to the list, you can click the **>** button to show the hidden fields. You can click the **<** button to hide these fields again.

> [!CAUTION]
> Important:
> 
> If you are filtering or sorting by hidden columns, the filters and sort are still in effect even when the columns are hidden.

#### **Predefined list views**

The SysAid Help Desk Incident list includes several predefined views that correspond to lists in other SysAid locations (note that these views do not appear from **Service Desk > Help Desk > All**):

**Archived** This view shows only SRs that have been archived. Note that, unlike the other predefined list views, this view doesn't correspond to any other SysAid lists.

**Asset Dashboard** Controls the Incident, Request, Change, and Problem tabs in the asset details section of the Asset Management Dashboard.

**EndUser** Controls the Service History list on the End-User Portal.

**Supervisor** Controls the Supervised Users' SRs list on the End-User Portal.

**SysAidMobile** Controls the Service Desk list and advanced SR filter for the SysAid Mobile App.

### **Save current filters as a personal view**

You can preserve the column and advanced filters applied to a list as a separate view for your own personal account. Only you will be able to access these views.

1. Once the column and advanced filters are set on the list, open the View dropdown
2. Select **Save Current View**
3. Enter the name of your new View
4. Click **Save**

Your Views are displayed in a separate section at the bottom of the Views dropdown. ![image.png](https://cdn.document360.io/52d3cb6c-cc81-43c2-b6f7-cbabcb449271/Images/Documentation/image%2834%29.png)